Rules of Organization

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Definition.
In these Rules, unless the context otherwise requires:
 the ‘organization’ shall mean the YUWA KI AAWAZ SANSTHA – ( Voice of Youth National Organization );
 the ‘president’ shall mean the president of the organization
appointed by the founder of organization.
 the ‘Governing Body’ shall mean the Governing body of Voice Of
Youth;
 the ‘General body’ shall mean the General body of voice of youth;
 the ‘secretary and other office bearers’ shall mean the officers of the
voice of youth.

• Authority of organization
• The following shall be the authorities of the voice of Youth National Org ( YUWA KI AAWAZ SANSTHA ):
•  The President
•  The Governing Body
•  The General Body
•  The secretary
•  The treasurer
•  Auditor General
•  Such other authorities as may be constituted by the president for
• carrying on its business and for achieving its objectives.

YUWA KI AAWAZ SANSTHA :
Composition: The organization shall consist of
 an eminent person to be nominated by the founder of
organization as President and the founder can nominate himself
as president.
 Secretary to be elected by members of the organization.
 Treasurer to be elected by members or Shall be nominated by
president only.
 Seven permanent members including president, secretary and
treasurer.
 Seven to ten eminent personalities from the field of education
,scholars, researchers, lawyers, judges etc who r considered as
desirous persons.
 Two witnesses who are not members of organization.
 Governing body which includes 7-25 members including
president, secretary and treasurer.
 General body consisting of all members of organization and Department Heads appointed by President of Organization .

 Auditor to make audits.
 Standing committee
 Finance committee
 Planning Board

Membership
The membership of the organization is open to any person or persons, who has attained the age of
majority and has expertise in imparting education at all fronts such as primary, higher technical
education, medical education even to impart and help at the stage of attaining the scholar and who
r desirable to work for women upliftment and are willing to do any kind of welfare for the society
and fulfill the terms and conditions of the organization, without discrimination of the religion,
caste, creed, gender or colour, subject to the approval of the governing body. If the membership
is refused to certain person of the group of persons the reason for the refusal shall be
communicated to the person/ s concerned.

TERMINATION OF MEMBERSHIP:
The Managing Committee shall have the power to expel any member from the society, if
any member:
 Is not working and doing his work assigned to him/her.
 if he/she does not attend the meeting of the organization without any intimation or
permission.
 on the written resignation Or Depend on President

 If any member is found engaged in corruption and bribery or any such illegal acts and
crimes.
If the Managing Committee feels that the presence of a member is detrimental to the
interest of the Society then membership of such member can be terminated by the
General Secretary, and his decision is final and cannot be challenged provided his
decision shall not be arbitrary; and such member shall only be re-admitted as member
in the organization if President and Founder of organization feels that his re-admission
is necessary and that to after taking written declaration from the terminated member.

Roll of Members:
The organization shall maintain a Roll of Members giving their addresses
and occupations and every Member shall sign the same.
Term of Office:
The elected members of organization shall hold office for a term of five
years. When the term of office of a elected member comes to an end, the
vacancy shall be filled by the election of that post. Outgoing members shall
be eligible for re-election.

Casual Vacancies :
Casual vacancies in the organization may arise for the reasons indicated
below-
9. death;
10.resignation addressed to the Secretary in writing and accepted by the
organization;
11.becoming of unsound mind or insolvent;
12.conviction for a criminal offence involving moral turpitude; or
13.failure to attend meetings of the organization without proper leave of the
organization.
14.Not working in favour of organization or not working at all for organization
after being the member

Powers And Functions Of The Governing Body
The Governing Body shall be the principal executive body of the
Organization and shall exercise the following powers and perform the
following functions:

to implement the policies and programmes of the organization;
29.to manage the affairs and funds of the organization and all matters relating
thereto;
30.to approve and sanction projects and programmes of the organization;
31.to allocate and disburse out of the Fund of the organization for maintenance
or development or both of people or for any other general or specified
purpose; provided that in making such grant the Council shall give due
consideration to the development and maintainace of the people concerned,
its financial needs and standards attained by it.
32.to make appointments to all categories of posts in the organization and to
define the duties attached to such posts
33.to enquire about the functioning of organization and to advise them on
measures necessary for their proper functioning;
34.to establish and maintain in India with the prior approval of the Government
of India, nodal and regional centres to promote the objectives of the
organisation;
35.to enter into collaboration with similar organisations in India and abroad for
the furtherance of the objectives of the organization;
to accept grants in aid, donations or gifts from the Government of India, the State
Governments and other public or private organisations or individuals for
furtherance of its objectives provided that the acceptance of such grants, donations or
gifts shall not be in conflict or inconsistent with the provision of these rules;
36.to take over or acquire by purchase, gift or otherwise, from Government and
other public bodies or private individuals, movable and immovable properties
or other funds together with any attendant obligations and engagements not
inconsistent with the objectives of the organization and provisions of these
rules;
37.to purchase or otherwise acquire or lease or hire any movable or immovable
property provided, that no immovable property shall be sold or leased
without the prior approval of the organization and the Central Government;
38.to appoint advisory boards, expert committees and/or other
special committees for such purposes and with such powers as the
organization may think fit and to dissolve any/or all of them;

GENERAL BODY

All the members of the society shall constitute the general body function of the general
body will be as follows:-
49.To consider any business brought before it by the Governing body;
50.There shall be an annual meeting of the general body in the month of January every year.
(iii)Not less than 15 days notice shall be given to the members before the date of general body
meeting enclosing the agenda specifying date, time and place
51. (A) Standing Committee
There shall be a Standing Committee which shall consist of the
President and six members nominated by the Governing Body. The
Committee shall identify the problems prevailing in the society and
make recommendations regarding elimination of these
problems to the organization for their further development.

(B) Finance Committee:
There shall be a Finance Committee which shall consist of the
President, Treasurer, secretary, one member nominated by the General
body, one member from the Governing Body.
Function: To examine the progress of plan and non-plan
expenditures, preparation of budgets etc., apart from ensuring the codal
formalities in normal financial dealings and purchase related matters.
The bank account of the society shall be operated by the Treasurer and Secretary
jointly.
B. The Planning Board:
There shall be a Planning Board, which shall consist of the president,
secretary, two permanent members apart from president and secretary and
three members to be nominated by the Governing Body to:
52.advise the organization on the :
53.design and structure of the programmes and methods of instruction and
provide roadmap for development;
54.establishment of new institutes of welfare;
55.principles for determination and disbursement of grants
monitor, review and evaluate the academic programmes offered by the organization and
56.provide any other guidance, assistance or advice to the organization in
achieving the objectives.
C. Officers of the organization
The following shall be the officers of the organization
57.President
58.Secretary
59. Treasurer
60.Auditor
PRESIDENT SECRETARY TREASURER
.D SOURCE OF FINANCE: Donation , Grants , Savings , Foreign , CSR

1. FOUNDER– Mr Chandan Singh
2.ACTING PRESIDENT
3. VICE-PRESIDENT
4. SECRETARY
5. TREASURER
6. AUDITOR GENERAL

The Funds of the organizationl will consist of the following:
61.grants made by the Government for the furtherance of the objectives of the
organization;
62.contribution from other sources;
63.income from the assets of the organization; and
64.receipts of the organization from other sources;

ELECTION AND QUORUM:
The General Body in its annual meeting will elect its Secretary and all the office
bearers and members after fiveol years, by secret ballot papers. The quorum of the
General Body and governing body shall be 2/ 3rd .
65.MANAGEMENT OF FUNDS:
The fundss of the organization shall be deposited in any nationalised Bank. All funds of
the organization shall be paid into the organization’s account with the approved Bank.
66.REGISTER OF MEMBERS:
The society shall maintain a registration office for the record of its members in a
register within 15 days after admission or cessation Of membership as the case may be
will have following particulars:
i) The name, address and mobile number of the members;
(ii) Shall be entitled to participate in the meeting, social functions and gathering of the
organization.
(iii)Shall have right to inspect the books of accounts containing minutes of proceedings of the
general meeting and register of member of the organization on any working day during
business hours by giving reasonable notice.
67.Shall be bound by the rules and regulations and / or byelaws, which may be framed from
time to time.
68.To elect governing body of the society.
69.To attend the general body meeting as and when required.
(vii)To inform the society pertaining to any matter of the society.
(viii)To administrator the oath of the office and liability to the society and / or its constitution.

PRESIDENT:
70.Having all power – Change of any post of person , removal , Suspension etc

The President who is the Chief Executive and Principal Administrative
Officer, shall preside over all meetings of the organization and its Governing
Body. He shall have all the necessary powers for carrying out the functions of
the organization.
71.The Governing Body may, by resolution, delegate to the president such of its
powers for the conduct of business as it may deem fit, subject to the
condition that the action taken by the president under the powers of
delegation under this Rule, shall be reported at the next meeting of the
Governing Body.
72.He will have no voting power, but will have the right of casting vote only in
case of equality of votes. He summon the members for all meetings.

SECRETARY:
73.The first Member-Secretary of the Council shall be appointed by the
President and shall hold for five years and after that he will be elected by
General body. The remuneration, terms and conditions of service, powers and
duties of the -Secretary shall be as specified in the Regulations.
b. Subject to any order that may be passed by the Governing Body, the -Secretary of
the organization, shall be responsible for the proper administrative affairs of the
organization under the direction and guidance of the president.
c.The Secretary shall prescribe the duties of all officers and staff of the organization
and shall exercise such supervision and disciplinary control as may be
necessary subject to the Rules and the Bye-laws.

The powers and duties of the Secretary shall be as follows:
74.To sign on behalf of the organization of such meetings.
75.To manage and attend general body and managing committee.
To incur contingent expenditure subject to the sanction of the Managing Committee.


to conduct the current business of the organization and duties entrusted to him by the
general body.
77.To call ordinary general meeting at request of at least twenty members.
78.To open the accounts of the organization either in Bank or in any other financial
institution. However, the said account shall be open in the name of the organization
and shall be operated by Treasurer, but any withdrawal from the said accounts can
only be made by the joint signatures of the Secretary and treasurer, and in the case of
resignation of the treasurer the said account can be operated by the Secretary singly or
with any other office bearer jointly as per the needs and requirements.
79.To appoint the employees for the society with approval of managing committee.
(viii) And to do all other acts, which are required for the functioning of society and not covered
by this memorandum.
80.to review from time to time the broad policies and programmes of the
organization
81.to suggest measures for the improvement and development of the
organization;
to advise the president and governing body in respect of any matter which may be
referred to it for advice;
C TREASURER:
The powers and duties of the Treasurer be as follows:-
(a) To keep accounts of all receipts and general expenditure of the organization and to furnish
necessary information on to the Managing Committee.
(b) To deposit or withdraw the amount of the organization from the bank as decided by the
Managing Committee.
(c) Expenditure passed by the Managing Committee shall be signed by the Secretary and
Treasurer or any such equivalent officer appointed by the Managing Committee.

FINANCIAL YEAR:
The financial year of the society shall start from the 1 April to 31 December every year.
84.TENURE:
The terms of governing body shall be five years.
28. With the prior approval of the Authority concerned, the organization shall have
power to frame and amend bye-laws, not inconsistent with the Memorandum of
Association and these Rules, for the administration and management of its
affairs. Without prejudice to the generality of the foregoing provision, such bye-laws
may provide for the following matters:
85.the preparation and sanction of budget estimates, the sanctioning of
expenditure, making and execution of contracts, the investment of the
Funds of the organizatiob and the sale or alteration of such investment and
accounts and audit;
86.powers, functions and conduct of business of such committees or advisory
panels as may be constituted from time to time;
87.the procedure, terms and tenures of appointments, emoluments, allowances
and other conditions of service of the officers and staff of the organization;
88.such other matters as may be necessary for the furtherance of the objectives
and proper administration of the affairs of the organization.
PRESIDENT SECRETARY TREASURER
89.Proceedings of the Meetings:
90.Meetings of the various authorities of the organization shall be presided over
by the President and in his absence, the members present may elect a
President for the meeting.
(MAY BE CHANGE AS PER FOUNDER OF ORG)

Proceedings of the Meetings:
90.Meetings of the various authorities of the organization shall be presided over
by the President and in his absence, the members present may elect a
President for the meeting.
91.Two third of the members shall constitute a quorum at any meeting of the
authority.
92.Not less than 15 clear days notice shall be given for an ordinary meeting, but
this condition may be relaxed by the President for special/extra-ordinary
meetings.
93.Every notice calling a meeting shall state the date, time and place at which
such meeting will be held and shall be under the signature of the Secretary or
any other officer authorised by the President in his behalf.
94.The meetings shall be held at such intervals as the President may decide.
95.Each member shall have one vote; and if there shall be any equality of votes
on any question to be decided, the President or the presiding officer shall
have a casting vote.
96.The authorities shall function notwithstanding that any person who is entitled
to be a member by reason of his office is not member for the time being and
notwithstanding any other vacancy in its body, whether by the nonappointment by the authority entitled to make the appointment or
otherwise and no act or proceeding of the bodies shall be invalidated merely
by reason of the happening of any of the above events or of any defects in
the appointment of any of its members.
97.Any business which it may be necessary for the authorities to perform may
be carried out by circulation amongst all its members and any
resolution so circulated and approved by a majority of members signing, shall
be as effectual and binding as if such resolution had been passed at a meeting
of the body.
President Secretary Treasure

Disqualifications
(a) A person shall be disqualified for having chosen as and for being a member of any of
the authorities of the organization:
f he is of unsound mind or is deaf, mute or suffers from contagious leprosy;
100. if he is an undischarged insolvent; and
101. if he has been convicted by a Court of law of an offence involving
moral turpitude;
(b) if any question arises as to whether a person is or has been subjected to
any disqualification mentioned above, the question shall be
referred for decision to the President and its decision shall be final
and no suit or proceeding shall lie in any civil court against such
decision.

Resignation
Any member other than an ex-officio member of any authority may resign by a letter
addressed to the Secretary and the resignation shall take effect as soon as it is
accepted by the President.

Accounts and Audit:
An Auditor General appointed by the governing body shall audit the account of the
organization as decided by governing body.
The Auditor General shall maintain proper accounts and other relevant records and prepare
annually a Receipts and Payments Account and a list of Assets and Liabilities and other records
in such form as may be prescribed by the President or any person authorised by him in this
behalf.

Annual Report
The Annual Report of the proceedings of the work of organization undertaken during
the year shall be prepared by the Governing Body, for the information of the
Government of India and of the members of the organization. A draft of the Annual

AMENDMENT:-
Any amendment in the memorandum, rules and regulations shall be made under this
section as per provisions of related laws under direction of president.
K LEGAL PROCEEDINGS
The organization may sue or be sued in the name of the president as per the provisions
laid down by laws and applicable to the National Capital Territory of Delhi. No member
of the organization except President can be sued for any act of the organization. All
members of the organization except President will be free from all the legal
proceedings.
103. ANNUAL LIST OF GOVERNING BODY:
Once in every year a list of the office bearers and members of the Governing Body of the
organization shall be filed with the registrar of societies,
L. Dissolution And Adjustment Of Affairs
If the organization need to be dissolved, it shall be dissolved as per the
provisions of the soecified laws.
Provided that in case of dissolution, the organization’s properties shall be
transferred / handed over to a registered organization having similar aims
and objectives.
PRESIDENT SECRETARY TREASURER
M Essential Certificate
Certified that this is the correct copy of the Rules, and Regulations of the
organization.

President

Chandan singh

08 August 2019